Log Fin and HR Manager
All positions are promote in English, the working language in MAGNA.
Overall objective
Planning, coordinating, and monitoring all supply chain, logistics, administration and finance related activities in the project according to MAGNA protocols, standards and policies, in order to optimize the mission’s response to the needs of the target population and ensure an optimal running of the project.
Responsibilities
Accountabilities
- Establishing, planning and supervising in close collaboration with the PC and the LogCo and/or FinHRCo, the supply/log/HR/Fin activities, and the budget planning, as required in the project in order to identify, respond and ensure the present and future needs of the project
- Monitoring the implementation of the following activities in accordance with MAGNA procedures and guidelines:
Supply
- Coordinating, in close collaboration with the MedCo and the LogCo, the supply chain processes and systems (order processing, reception, storage, packing and management of stocks, cold chain, procurement systems), keeping accurate and updated information on stocks (expiry dates, security level, pipeline and lead times) in order to ensure availability of all the medical and non-medical material and related services under optimal conditions.
- Supervising administration related activities, in close relation with the FinCo and in accordance with the MAGNA purchasing and payment procedures for the mission, anticipating short term needs and asking for necessary transfers or withdrawals, the cash management processes in order to ensure liquidity needs and an accurate handle.
Logistics
- Supervising a support structure and the timely execution of all curative and preventive maintenance and repairs for the effective management of all MAGNA equipment and facilities in order to ensure its good condition and usability.
- Supervising and training the teams of drivers, mechanics and any other staff involved in vehicle management in order to ensure their operating capabilities.
Finance/Admin
- Carrying out administration related activities, in close relation with the FinCo, the accountancy, general ledger and reporting activities, payments to suppliers, internal or external, and personnel, ensuring taxes and national social insurances compliance, transparency on accountancy as well as coherent information on service supply chain processes
- Tracking administrative employment contracts for national staff, updating the existing database to comply with local labour regulations, coordinating and supervising procedures for payroll, controlling the payment of overtime and the closing of the monthly payroll. Preparing declarations form for monthly taxes and employee/employer social security contributions, creating a file containing all data to comply with legal regulations
HR
- Planning and supervising, in close coordination with HR department the associated processes (recruitment, training/induction/briefing, evaluation, potential detection, etc.) of the national staff under his/her responsibility as specified by the line manager and the administrative and logistic processes (end of contract, accommodation, extension of mission, early return, etc) of the international staff of the project in order to ensure an efficient staff sizing, facilitating its reception, movements and legal compliance
- Participating in monthly reports according to guidelines (reports, logistical statistics, etc)
Profile
| EXPERIENCE |
| At least 24 months in humanitarian aid, project conception, monitoring and assessment, team management with an NGO |
| EDUCATION |
| Desirable, degree in finance, management (business, HR), administration and or supply management. |
| AVAILABILITY |
| 6 months minimum |
| LANGUAGES |
| english proficiency mission language required |
| SKILLS |
| – experience in and facility in managing relations with not only national authorities but also national and international partners (NGOs, United Nations, etc.) – desirable financial software (SAGA) and Homere for Human Resources – able to work in a multicultural team – organise and prioritise workload – take initiative |
Your pay & benefits
| SALARY |
| Your contract and compensation depends on your country of residence and your experience. Fixed-term contract with a super gross salary from €1,893 to €2,082, depending on the employee’s role and relevant experience in the position. All MAGNA Staff Members with “International staff member contract” are responsible for determining whether they are required to file and pay income taxes in their home country, or current country of residence. |
| TRANSPORTATION |
| MAGNA pays for the return trip from your residence to the mission. With contracts over 12 months, you have the option of getting an extra trip to your place of residence. |
| PER DIEM |
| Each month in the field, a monthly living allowance called a “meal allowance” is provided to cover the cost of food and personal expenses. The same amount and grants all international employees working in the same country allocations regardless of their location. |
| DAYS OFF AND HOLIDAYS |
| MAGNA has decided to provide and pay 25 working days of leave for each mission year. For contracts over 12 months, these days are higher, depending on the length of the contract. |
| ACCOMMODATION IN THE FIELD |
| For the duration of your assignment, you will be provided accommodation in a MAGNA-approved residence. Accommodation can vary greatly from project to project depending on living conditions within the mission country or project area. In some areas, volunteer accommodation and the MAGNA project office will be in the same building. One of our basic principles is that all field volunteers should live together. At the same time, we understand that the family and personal situation of a field volunteer can make living together difficult, especially in longer-term projects. For these reasons, if possible, MAGNA pays for individual accommodation. |
| INSURANCE |
| MAGNA provides health care and medical evacuation insurance. |
| HOME CHILD ALLOWANCES |
| A monthly amount paid together with the salary for dependent children who remain in their country of residence. It is provided only for employees working with MAGNA for more than 12 months and in a coordination position. |
Before submitting your online application, please ensure that your professional profile meets MAGNA’s field requirements. Some criteria – including required availability – may differ between profiles.